07/27/2007
DEDCC Meeting Minutes
July 27, 2007
Held at Five Colleges, Inc.
Attending: Janet Ewing, Rebecca Henning, Mary Stettner, Chris Loring
I. Agenda review
Janet will take notes in Marilyn¡¦s absence
II. Housekeeping
Location of next meeting (Five Colleges not available)
„X decided, for variety, to meet at Mount Holyoke
Chair of DEDCC ¡V discussion
„X Chris advises that, in general, the Directors would like chairs to rotate on schedule and would like to keep workloads balanced between institutions; but there are exceptions. The Directors will have the final say, but we can propose what we think is reasonable.
„X DEDCC proposes that Janet will extend her term for one year in light of our very recent (March 2007) rotation of half the committee membership. We believe this is the best fit of balancing workloads with continuity in our situation. We should have a good pool of candidates for the chair position by July 2008.
III. Brief check on Syndetics
„X Anne reports that the invoice has been paid and Syndetics has been successfully installed (in basic form) on the test server.
„X Related ¡V Chris reports that the ALEPH task force work is proceeding but that there is still an open question as to whether there would be a full ¡§re-launch¡¨ of ALEPH this fall. We¡¦ll see how it looks as they continue to work.
IV. Fall Program
Funding considerations ¡V we need to explore avenues for addressing the costs of the program, given that budgets are very tight.
o a few ideas have been put forward to investigate, including:
„X a co-sponsorship with another regional group like ACRL-NE or NERCOMP
„X actual funding support from organizations like NITLE or Community Foundation of Western Mass.
o we will split up and explore these to see which are realistic options
„X Anne = ACRL-NE
„X Marilyn = NERCOMP
„X Janet = Comm. Foundation
„X Rebecca = NITLE (prelim contacts at least)
o The group noted that although we may find we need extra time to arrange some sort of funding support, for now we will continue to work toward an early November date.
Program content ¡V we continued to brainstorm and then refine possibilities for the content of the program
o Next-generation catalogs we are aware of and considering include:
„X Endeca (Endeca-based custom catalogs like NC¡¦s)
„X Encore (newly released from Innovative)
„X Primo (under testing from Ex Libris)
„X Aquabrowser (partnered with Syndetics ICE ¡V in use now)
„X Worldcat Local (early implementations working now)
o We would also have an overview of the underlying concepts behind what we currently consider ¡§next-generation¡¨ search systems.
(Search improvements like faceted browse, visual mapping, etc. & web 2.0/social software improvements like tagging, user recommendations, etc.)
o Working plan:
„X Overview session on the concepts and touching on several current products
„X In-depth look at two, or possibly three, specific catalogs
1. Aquabrowser
2. Worldcat Local
3. Primo (possibly)
„X Create resource materials for the program (e.g. website of readings and resource links)
o The group will continue to research these possibilities, focusing as follows:
„X Mary = Worldcat Local
„X Anne = Aquabrowser
„X Chris L. = Primo (preliminary inquiry)
„X Marilyn = overview session speaker
„X Sika, Rebecca, & Janet = general next-gen resource materials
o Everyone will report back to the group with their findings (on funding & content) by August 17th in preparation for further discussion at our Aug 28th meeting.
o DEDCC will write up a proposal of the program to send to the Five College Library Directors for approval -- and any guidance they might offer.
„X Janet will create a rough draft and send to group for edits/comments
„X final proposal due by Aug 10th
Next meeting: Tuesday, August 28th 3:00-4:30pm at Mount Holyoke College
