Libraries: DEDCC : Meeting Notes

Meeting Notes > 2003 Minutes

04/21/2003
Meeting Notes

DEDCC 04/21/03 meeting at Five Colleges—notes

Present: J. Schafer, S. Willen Brown, M. Billings, R. Fonfa, S. Berger, J. Jourdain

We reviewed an updated version of the listing of all Five College library committee membership. Once the list is finalized (soon), we’ll each send it to the chairs of the other committees for their information.

We discussed the possibility of having either Candy Schwartz from Simmons or Amy Benson from NELINET present a workshop on XML for all Five College librarians during July. We expect there should be sufficient interest for a workshop that explains what XML is and what applications it has in libraries, particularly in light of the ongoing Archives electronic finding aids project.

We spent most of the meeting discussing progress related to the context-sensitive linking/federated searching RFB. We all felt that the demos on April 16 went well and we’re looking forward to those on April 23 and May 1. May 1 is going to be a longer day than originally planned because of the addition of AutoGraphics.

Two vendors submitted questions about the RFB by the deadline of noon April 21, so we reviewed those questions and drafted answers. We’ll submit the proposed answers to the Librarians Council for their review before sending replies to all of the vendors at noon April 25.

We discussed a scoring system for ranking the vendors based on their bids and demos so that we can make a recommendation to the Librarians Council on which vendor(s) to select.

Action Items
Old
• Finalize RFB and send to Jean for distribution to vendors – Jan – done
• Finalize vendor list and send to Jan for inclusion with RFB sent to Jean – Sika – done
• Finalize library resources snapshot and send to Jan for inclusion with RFB sent to Jean – Stephanie – done
• Finalize demo worksheets – Sika – done
• Finalize demo webpages – Sika – done
• Update Five College committee liaisons on vendor demos (Apr 16, Apr 23, & May 1) – all – done
• Draft evaluation matrix – Marilyn
• Collect any IT feedback from demos – Marilyn
• Compile feedback from demos – Marilyn
• Contact Ron Gilmore about possible XML workshop – Jan – done (he turned us down)
• See if Archivists group is interested in XML workshop – Stephanie
• Confirm membership in committees we liaise with and send current info to Stephanie – all – done
• Contact Circ/ILL and RIO to request specific feedback on pros/cons of patron auto-verification in III - Sika & Stephanie
• Convey to FCLC our great interest in seeing progress on the process of selecting a new ILS – Chris
• Set demo schedules – Marilyn

New
Contact Candy Schwartz re XML workshop – Stephanie
Contact Amy Benson re XML workshop – Marilyn
Revise vendor RFB Q&A and send when finalized – Jan
Add vendor demo info to staff web page – Sika
Prepare vendor evaluation spreadsheet – Marilyn

Next Meeting
Monday, May 5, 2003, 2:00PM, Five Colleges -- review vendor bids and prepare cost summary for Librarians Council, start vendor evaluation


	Meeting Notes > 2003 Minutes 04/21/2003 Meeting Notes DEDCC 04/21/03 meeting at Five Colleges—notes Present: J. Schafer, S. Willen Brown, M. Billings, R. Fonfa, S. Berger, J. Jourdain We reviewed an updated version of the listing of all Five College library committee membership. Once the list is finalized (soon), we’ll each send it to the chairs of the other committees for their information. We discussed the possibility of having either Candy Schwartz from Simmons or Amy Benson from NELINET present a workshop on XML for all Five College librarians during July. We expect there should be sufficient interest for a workshop that explains what XML is and what applications it has in libraries, particularly in light of the ongoing Archives electronic finding aids project. We spent most of the meeting discussing progress related to the context-sensitive linking/federated searching RFB. We all felt that the demos on April 16 went well and we’re looking forward to those on April 23 and May 1. May 1 is going to be a longer day than originally planned because of the addition of AutoGraphics. Two vendors submitted questions about the RFB by the deadline of noon April 21, so we reviewed those questions and drafted answers. We’ll submit the proposed answers to the Librarians Council for their review before sending replies to all of the vendors at noon April 25. We discussed a scoring system for ranking the vendors based on their bids and demos so that we can make a recommendation to the Librarians Council on which vendor(s) to select. Action Items Old • Finalize RFB and send to Jean for distribution to vendors – Jan – done • Finalize vendor list and send to Jan for inclusion with RFB sent to Jean – Sika – done • Finalize library resources snapshot and send to Jan for inclusion with RFB sent to Jean – Stephanie – done • Finalize demo worksheets – Sika – done • Finalize demo webpages – Sika – done • Update Five College committee liaisons on vendor demos (Apr 16, Apr 23, & May 1) – all – done • Draft evaluation matrix – Marilyn • Collect any IT feedback from demos – Marilyn • Compile feedback from demos – Marilyn • Contact Ron Gilmore about possible XML workshop – Jan – done (he turned us down) • See if Archivists group is interested in XML workshop – Stephanie • Confirm membership in committees we liaise with and send current info to Stephanie – all – done • Contact Circ/ILL and RIO to request specific feedback on pros/cons of patron auto-verification in III - Sika & Stephanie • Convey to FCLC our great interest in seeing progress on the process of selecting a new ILS – Chris • Set demo schedules – Marilyn New Contact Candy Schwartz re XML workshop – Stephanie Contact Amy Benson re XML workshop – Marilyn Revise vendor RFB Q&A and send when finalized – Jan Add vendor demo info to staff web page – Sika Prepare vendor evaluation spreadsheet – Marilyn Next Meeting Monday, May 5, 2003, 2:00PM, Five Colleges -- review vendor bids and prepare cost summary for Librarians Council, start vendor evaluation