Employee Conduct

            Employee conduct is expected to be appropriate to the programs and goals of Five Colleges, Incorporated, at all times. An employee should avoid any kind of action or statement which would reflect adversely upon Five Colleges, Incorporated. Each employee is required to use discretion in the discussion of any/all official business and records.

             Any information which has been received by an employee on a confidential basis must be maintained as confidential. Any abrogation of this rule is cause for dismissal.

 

Political Activities:

Staff members are required to confine their political activities to non-working hours and shall be expected to comply with any legal restrictions imposed as a condition of Five College's tax exempt status under Section 501 (C) (3) of the Internal Revenue code.

 

Gifts and Gratuities:

Employees of Five Colleges, Incorporated, are prohibited from accepting gifts, money and gratuities from persons receiving benefits or services from Five Colleges, Incorporated.

 

Electronic Communications:


Access to the Internet, and use of internal or external e-mail, have been provided to employees for the benefit of Five Colleges, Incorporated.  It allows employees to connect to information resources around the world.  Every employee has a responsibility to maintain and enhance Five Colleges, Incorporated’s public image, and to use the Internet and e-mail in a productive manner.  To ensure that everyone is a responsible, productive Internet and e-mail user and is projecting Five Colleges, Incorporated’s public image, the following guidelines have been established for using the Internet and e-mail.


Acceptable Uses of the Internet and e-mail


Employees accessing the Internet and using e-mail should do so for Five Colleges, Incorporated business.  They are representing Five Colleges, Incorporated when using e-mail and the Internet.  Everyone is responsible for seeing that the Internet and e-mail are used in an effective, ethical and lawful manner.  Databases may be accessed for information as needed.  E-mail may be used for business contacts.  Employees should disclose information or messages from the e-mail network only to authorized employees.


Unacceptable Use of the Internet and e-mail.


The Internet and e-mail should not be used for private matter, personal business, or advancement of individual views.  Solicitation of non-Five College business, or for any use of the Internet or e-mail for personal gain is strictly prohibited.  Use of the Internet or e-mail must not disrupt the operation of the Five Colleges, Incorporated network or the

networks of other users.


Communications


Each employee is responsible for the content of all test, audio or images that they place or send over the Internet and through e-mail.  Fraudulent, harassing or obscene messages are prohibited.  All messages communicated on the Internet or e-mail should have the employee’s name attached.  No abusive, profane or offensive language may be

 transmitted through the system.

Software
To prevent computer viruses from being transmitted through the system there will be no unauthorized downloading of any software.  All software downloading will be done as permitted by the Executive Director.

Copyright Issues


Copyrighted materials belonging to entities other than Five Colleges, Incorporated may not be transmitted by employees on the Internet.  Users are not permitted to copy, transfer, rename, add or delete information or programs belonging to other users unless

given express permission to do so by the owner.

Security


All messages created, sent or retrieved over the Internet or through e-mail (external or internal) are the property of Five Colleges, Incorporated.  Employees have no personal right of privacy in such messages.  Five Colleges, Incorporated reserves the right to access and monitor all messages and files on the computer system without notice, as

deemed necessary and appropriate.

Harassment


Harassment of any kind is prohibited.  No messages with derogatory or inflammatory remarks about an individual or group’s race, religion, national origin, physical attributes,

sexual preference, or other protected basis may be transmitted.

Violations
Violations of any guidelines listed above may result in disciplinary action up to and including termination.