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Director of Development and Sponsored Programs

Five Colleges, Incorporated (FCI), serving Amherst, Hampshire, Mount Holyoke and Smith Colleges and the University of Massachusetts Amherst, seeks a Director of Development and Sponsored Programs to be responsible for the coordination and supervision of the externally funded and externally facing programs of FCI, from identification of funding sources, through program execution, to final reporting. These activities are undertaken in close coordination with colleagues at FCI and on the member campuses, and in furtherance of the strategic goals of FCI and its member campuses. This Director manages all gift and grant stewardship communications for Five Colleges, Incorporated, works closely with the FCI Director of Strategic Engagement, and serves as a member of the Executive Director’s leadership team.

Importance of Diversity to our Educational Mission:

Five Colleges, Incorporated and its five associated institutions (Amherst, Hampshire, Mount Holyoke and Smith Colleges and the University of Massachusetts Amherst) are committed to supporting and sustaining a diversity of people, backgrounds, experiences, ideas and points of view for the essential contribution this diversity makes to educational missions of our organizations. In support of this commitment Five Colleges requires all of its employees to work cooperatively and effectively with the diversity of people at the colleges (students, faculty members, other employees) and within the organization itself.

Specific Duties:

Match Initiatives to Funding:

  • Identify funding sources with reasonable likelihood of supporting current and planned Five College initiatives and work to encourage interest among faculty members, administrators and staff members in applying for these funds.
  • Identify academic and administrative areas with potential to secure grant funding; identify appropriate funding sources for these programs.

Coordinate Grant Submissions:

  • Oversee the development of grant proposal budgets and associated narratives, review budget proposals submitted by others; coordinate review of these materials by the Director of Business Services and Executive Director; and gain approval of these materials in advance of their submission to funding agencies. 
  • Identify matching cost requirements and sustaining cost requirements prior to proposal submission.
  • Manage grant proposal project teams; develop, coordinate and manage grant proposal development and writing; review and edit proposal drafts; ensure proposal review and approval by senior FCI executives as designated; and arrange for submission of approved proposals.

Manage Grants Data and Stewardship:

  • Oversee the maintenance of a Five College grants database; provide regular updates on available funding opportunities to senior FCI staff members.
  • Monitor and provide periodic reports on grant submissions and awards for FCI senior staff and, as requested, for others, e.g., FCI Directors, Deans (Provosts), and Principal Business Officers.
  • Manage the gift and grant stewardship process, including oversight, review and editing (writing when assigned) of narrative and financial reports, and gaining the necessary reviews and approvals from FCI senior executives.
  • Draft correspondence for the Executive Director (to review and sign) endorsing proposal submission and acknowledging grant and gift funding.

Build Community:

  • Work closely with peers in the consortium, developing trusting and cooperative relationships with staff members at the consortium’s member campuses responsible for foundation and corporation fund-raising, and those responsible for sponsored programs.
  • Explore opportunities for professional development for members of this peer group, jointly explore funding opportunities and information about funders, and work to ensure good information sharing and cooperation and collaboration rather than competition. 
  • Develop relationships with funding agencies and program officers and keep up-to-date on the development profession and the management of sponsored programs.
  • Keep the Executive Director (and by extension the FCI Directors, Deans, and PBOs) briefed on grant funding opportunities and progress of grant proposal development.

Liaise with FCI Initiatives that Involve External Partners:

  • Coordinate the integration of and communication about FCI’s Partnership Programs office, the Five College Center for East Asian Studies, and the Learning in Retirement group. Supervise staff associated with these programs.
  • Coordinate with the Director of Strategic Engagement on managing relationships with PVTA and Museums10.

Serve on the FCI Senior Leadership Team:

  • Contribute to the overall management and leadership of the Consortium, including goal setting and strategic planning.
  • Serve as staff liaison to various administrative committees of the Consortium, as assigned by the Executive Director.
  • Undertake other duties as assigned by the Executive Director. 

Minimum Qualifications:

  • Bachelor’s degree.
  • At least three years of relevant experience in grant proposal writing and grant stewardship (reports), administering grants and program budgets, and tracking on-line funding opportunities in higher education.
  • Excellent oral and written communication skills.
  • High level working knowledge of Microsoft office suite, including familiarity with Excel and Microsoft Access or other database software.
  • Experience convening and facilitating successful meetings and event planning.
  • Ability to multi-task; and to prioritize.
  • Patience, wit, and diplomacy.
  • Ability and inclination to work collaboratively with FCI colleagues and our member campuses.
  • Willingness to pursue professional development and stay abreast of trends in fundraising and higher education.

Preferred Qualifications:

  • Advanced degree or equivalent in higher education strongly preferred.
  • Experience in non-profit management.
  • Experience working with colleges and universities.
  • Experience with on-line grant application and reporting systems (such as Fluxx and grants.gov).
  • Supervisory experience.
  • Familiarity with the five colleges in the consortium.

To be considered for this position, apply online via Smith College. For priority consideration, apply by July 9.

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