Five College Risk Management

Informed Consent - Academic Field Trips

It is recommended that you use an informed consent form for all field trips. This form is designed to give the student basic information about the trip, and to warn the student of the hazards involved. It also sets a standard for behavior, letting the student know that s/he is responsible for her/him self and that failure to follow guidelines may result in dismissal from the trip. It is not a waiver, since the student does not give up any rights in signing the agreement.

This form is designed for single or multiple class field trips; if you have multiple trips, you do not need to have your students sign a form for each trip. Simply indicate the number of trips on the form in the space provided, attache the syllabus list of the trips, and have the students sign it on the first day of class or as soon as possible thereafter.

The form is available as a PDF or as a Word.doc. If you use the PDF, fill in the blanks, and go! The Word.doc is available if you wish to complete the top of the form on the computer; do not alter the text of the agreement. If you think that your trip requires special wording, please contact the Risk Manager.

Informed Consent Forms:

Amherst: Word.doc — PDF

Hampshire: Word.doc — PDF

Mount Holyoke: Word.doc — PDF

Smith: Word.doc — PDF

Students under the age of 18 are generally treated like any other student for purposes of field trips, and do not need parental signatures for informed consent forms.

Students can witness each other's forms. Please check the forms to make sure they are readable. Keep the forms for three years with your class file. They may be discarded three years after the completion of the last trip for that class.

Incidents and accidents should be reported to the Risk Manager as soon as possible.

Unusual, voluntary trips (e.g. J-term, Spring Break or pre- or post-semester trips) or international travel will require waivers. Waivers are a legal agreement by which the student or trip participant releases the college and other releasees from liability, including ordinary negligence. For more information, see Voluntary Field Trips.