Five College Risk Management

Voluntary Trip Waiver Form - International/Domestic

If you are unsure what forms you need for your trip, please review College policy on Mandatory Field Trips and Voluntary Field Trips.

It is strongly recommended that waivers be used for all voluntary trips. Waivers are required for all international trips, which may include study abroad, internships or field trips. Waivers are different from Informed Consent Forms; in addition to the assumption of risk and informed consent agreement, the student waives their right to recover from the College even if the College is negligent; they waive their right to sue the College; and they agree to indemnify the College if they cause harm. This form is also designed to give the student basic information about the trip, and to warn the student of the hazards involved. It also sets a standard for behavior, letting the student know that s/he is responsible for her/him self and that failure to follow guidelines may result in dismissal from the trip.

Our waivers are designed to protect not only the College, but also you, the group leader, and all group participants from frivolous law suits and claims. They may not be modified without permission from the Risk Manager.

It is required that you inform all participants that waivers will be required when you provide students information about the trip. Waivers must be signed as part of the registration process. Late requests for a waiver form may result in it being invalid.

Keep all signed waivers with your trip file for three years following your return from your destination, then discard. Inform the Risk Manager immediately upon return of any accidents or incidents that may have occurred during your trip; serious accidents should be reported immediately to the College.

The form is available as a PDF or as a Word.doc. If you use the PDF, fill in the blanks, and go! The Word.doc is available if you wish to complete the top of the form on the computer; do not alter the text of the agreement. If you think that your trip requires special wording, please contact the Risk Manager.

Domestic Waiver Forms: (Trips in the US)

Amherst: Word.doc — PDF

Hampshire: Word.doc — PDF

Mount Holyoke: Word.doc — PDF

Smith: Word.doc — PDF

International Waiver Forms: (Trips outside the US)

Amherst: Word.doc — PDF

Hampshire: Word.doc — PDF

Mount Holyoke: Word.doc — PDF

Smith: Word.doc — PDF

Students under the age of 18 are not legally competent to sign a waiver and MUST have parental signature on their waiver forms. Contact the Risk Manager if you have students under the age of 18 going on your trip.