Minor Safety

Amherst, Hampshire, Mount Holyoke and Smith College collectively serve thousands of minors every year. We are collectively committed to the safety of these children.

Amherst, Hampshire, Mount Holyoke and Smith College collectively serve thousands of minors every year. We are collectively committed to the safety of these children which is why each school requires Authorized Adults working with children in college-sponsored programs to comply with their Minor Safety Policy.  Amherst, Hampshire, Mount Holyoke and Smith College each have Minor Safety Programs that are administratively supported by Five College Risk Management. On this page, you will find links to your schools Minor Safety Policy, a webform for registering your program, and instructions to complete the Minor Safety Certification Process.

Start the Minor Safety Certification Process

Complete Required Training

  1. Log in to the Minor Safety Certification Database
    • For users with a College-issued email address log in under "Five College Students, Faculty, and Staff." Select your college and enter your college user name and password.
    • For users without a college network ID, register an account or log into your existing account under "Don't Have a College Network ID?" Be sure to use the same email address you use to communicate with your program manager.
  2. Navigate to the Training Tab. Select and complete each required training from the dropdown.

Complete Required Background Check

The CORI Authorization Forms and their respective processing procedures differ between campuses. Answers the questions below for customized instructions for your campus:

In-Person Submission Instructions for Amherst College:

  1. Fill out the Five College CORI authorization form.
  2. Bring your completed form along with a form of Government Issued Photo ID to Karen Summers in Converse 105 during normal business hours. Karen will verify your identity and forward your form to Five College Risk Management for processing.
  3. You will receive an email from Data Facts when your CORI Authorization Form has been received by Risk Management. Your access will expire, so try to follow the enclosed link and complete your online application within five days of receiving the email. You may need to check your spam folder.

Within 30 days of submitting your CORI application, a consumer reporting agency will check your record. If you are approved, your Minor Safety Certification will be valid for three years. 

If you have questions about our Background Check Procedures, you can learn more here.

In-Person Submission Instructions for Hampshire College:

  1. Fill out the Five College CORI authorization form.
  2. Make an appointment to turn in your completed form in person to Janel Johnson <jjohnson@hampshire.edu>. Remember to bring along a form of Government Issued Photo ID. Janel will verify your identity and forward your form to Five College Risk Management for processing.
  3. You will receive an email from Data Facts when your CORI Authorization Form has been received by Risk Management. Your access will expire, so try to follow the enclosed link and complete your online application within five days of receiving the email. You may need to check your spam folder.

Within 30 days of submitting your CORI application, a consumer reporting agency will check your record. If you are approved, your Minor Safety Certification will be valid for three years. 

If you have questions about our Background Check Procedures, you can learn more here.

In-Person Submission Instructions for Mount Holyoke College:

  1. Fill out the Five College CORI authorization form.
  2. Bring your completed form along with a form of Government Issued Photo ID to Human Resources in Skinner Hall during normal business hours. They will verify your identity and forward your form to Five College Risk Management for processing.
  3. You will receive an email from Data Facts when your CORI Authorization Form has been received by Risk Management. Your access will expire, so try to follow the enclosed link and complete your online application within five days of receiving the email. You may need to check your spam folder.

Within 30 days of submitting your CORI application, a consumer reporting agency will check your record. If you are approved, your Minor Safety Certification will be valid for three years. 

If you have questions about our Background Check Procedures, you can learn more here.

In-Person Submission Instructions for Smith Students:

  1. Fill out the Smith College iCORI authorization form.
  2. Bring  your completed CORI Form to Clark Hall 102 in person during office hours on Fridays between 9 - 11 am or email Ash Sabripour <asabripour@smith.edu> to make an appointment. Remember to bring along a form of Government Issued Photo ID. Ash will verify your identity and process your CORI.
Within 30 days of submitting your CORI application, a consumer reporting agency will check your record. If you are approved, your Minor Safety Certification will be valid for three years. 

In-Person Submission Instructions for Smith Volunteers:

  1. Fill out the Smith College iCORI authorization form.
  2. Bring  your completed CORI Form to Clark Hall 102 in person during office hours on Fridays between 9 - 11 am or email Ash Sabripour <asabripour@smith.edu> to make an appointment. Remember to bring along a form of Government Issued Photo ID. Ash will verify your identity and process your CORI.
Within 30 days of submitting your CORI application, a consumer reporting agency will check your record. If you are approved, your Minor Safety Certification will be valid for three years. 

In-Person Submission Instructions fro Smith College Employees:

  1. Fill out the Smith College Employee CORI authorization form.
  2. Make an appointment to turn in your completed form in person to Human Resources using this link, and select "CORI & I9 Verifications." Remember to bring along a form of Government Issued Photo ID to your appointment. They will verify your identity and process your CORI.
Within 30 days of submitting your CORI application, a consumer reporting agency will check your record. If you are approved, your Minor Safety Certification will be valid for three years. 

Remote Submission Instructions for Amherst, Hampshire and Mount Holyoke College:

  1. Fill out the Five College CORI authorization form.
  2. Get your CORI authorization form notarized
  3. Once you have a notarized copy of your CORI Authorization Form in hand, you have two options:
    • Encrypt a scanned PDF of your notarized Authorization Form and send two emails to kdymek@fivecolleges.edu - one with the encrypted file and one with the password.
    • Mail the notarized Authorization Form to: 
      Five College Risk Management
      c/o Mount Holyoke College
      50 College Street
      South Hadley, MA 01075 
  4. You will receive an email from Data Facts when your CORI Authorization Form has been received by Risk Management. Your access will expire, so try to follow the enclosed link and complete your online application within five days of receiving the email. You may need to check your spam folder.

Within 30 days of submitting your CORI application, a consumer reporting agency will check your record. If you are approved, your Minor Safety Certification will be valid for three years. 

If you have questions about our Background Check Procedures, you can learn more here.

Remote Submission Instructions for Smith Employees:

  1. Fill out the Smith College Employee CORI authorization form.
  2. Get your CORI authorization form notarized
  3. Once you have a notarized copy of your CORI Authorization Form in hand, you have two options:
    • Encrypt a scanned PDF of your notarized Authorization Form and send two emails to hr@smith.edu - one with the encrypted file and one with the password.
    • Mail the notarized Authorization Form to: 
      Human Resources
      c/o Smith College
      50 Elm Street
      Northampton, MA 01063 
Within 30 days of submitting your CORI application, a consumer reporting agency will check your record. If you are approved, your Minor Safety Certification will be valid for three years. 

Remote Submission Instructions for Smith Students:

  1. Fill out the Smith College iCORI authorization form.
  2. Get your CORI authorization form notarized
  3. Once you have a notarized copy of your CORI Authorization Form in hand, you have two options:
    • Encrypt a scanned PDF of your notarized Authorization Form and send two emails to asabripour@smith.edu - one with the encrypted file and one with the password.
    • Mail the notarized Authorization Form to: 
      ATTN: Ashley Sabripour
      Student Affairs
      c/o Smith College
      50 Elm Street
      Northampton, MA 01063 
Within 30 days of submitting your CORI application, a consumer reporting agency will check your record. If you are approved, your Minor Safety Certification will be valid for three years. 

Remote Submission Instructions for Smith Volunteers:

  1. Fill out the Smith College iCORI authorization form.
  2. Get your CORI authorization form notarized
  3. Once you have a notarized copy of your CORI Authorization Form in hand, you have two options:
    • Encrypt a scanned PDF of your notarized Authorization Form and send two emails to asabripour@smith.edu - one with the encrypted file and one with the password.
    • Mail the notarized Authorization Form to: 
      ATTN: Ashley Sabripour
      Student Affairs
      c/o Smith College
      50 Elm Street
      Northampton, MA 01063 
Within 30 days of submitting your CORI application, a consumer reporting agency will check your record. If you are approved, your Minor Safety Certification will be valid for three years. 

Letters of Suitability 

Mount Holyoke College will accept a letter of suitability if you are working in another school district and have had fingerprints completed as part of the Criminal Offender Record Information (CORI) or National Sex Offender Registry Information (SORI) process less than 2 years ago. You can request a letter of suitability in lieu of completing a new CORI through us. Please reach out to Risk Management at riskmgmt@mtholyoke.edu for instructions.

Policies

Review your college's Minor Safety Policy. Pay particular attention to your college's procedures for reporting inappropriate interactions with youth.

Register a Program

Program Manager Details

In addition to the program manager, this individual would be able to view the certification status of the authorized adults in this program.

Additional Administrator

Program Details

Please provide a rough estimate.

Authorized Adults

If an authorized adult's chosen name differs from their legal name, input the individual's chosen name in this section.

Resources for Remote Programming

As we shift our programs to operate in virtual settings, many program managers may be wondering what Minor Safety should look like in the digital landscape we build for our participants. Praesidium, our consultant in abuse prevention, has published the following helpful resources for you to consider in designing an online experience for minors that incorporates the best known practices for preventing abuse.