Five College Risk Management has developed an online database where students can electronically sign waivers and trip managers can easily track which students have signed a waiver for their activity.
In terms of risk management procedures and policies, off-campus and domestic travel/trips can usually be classified as one of two types: voluntary trips or mandatory academic field trips. Mandatory academic trips are a required component of a student's coursework. If you are coordinating a mandatory academic trip, it is recommended that you use an informed consent form. Voluntary trips are distinguished from mandatory academic field trips as not being required for academic credit. International J-term courses, including those offered for credit, are considered voluntary. Hosting students at a faculty member's home must always be considered a voluntary.
Risk Management is happy to review existing waivers or informed consent documents to ensure compliance with the current waiver format. Risk Management will also assist with the generation of new waivers or informed consent documents upon request. We do ask that requests for waivers be placed in advance of your trip by at least ten business days, both to ensure that we have time to develop your waiver and to ensure that signatories have sufficient time to review the agreements beforehand.
In order to support the Colleges and assist in lightening the administrative burden of maintaining the waiver program, Five College Risk Management has developed an online database where waivers and informed consent forms for college activities can be signed, viewed, and stored. Faculty, Staff and students can request a form using our webform.
Sign a Waiver
Find instructions to sign an existing Waiver or Informed Consent Form in our Online Database.
Use the webform below to request a waiver or informed consent form for your field trip. Note that you will be asked in the web-form below whether your trip is voluntary or whether it is linked to a course. Your answer will determine the type of form you are issued.
After you have submitted the form below, a member of the Five College Risk Management office will contact you to confirm that your waiver or informed consent form is ready. We will also supply you with instructions on how to direct students to the online form and how to view which students have added their signatures.
Please submit your waiver request at least ten business days before your trip's start date.
Instructions for Activity Managers
Managers can access their activity's roster and waiver by signing in on the Five College Online Waiver Administrative Log In. Multiple activities can be associated with one manager username (email address), and one activity can also have multiple managers.
How to Log in to the Online Waiver Database as a Manager
Once you have been added as a manager for an activity, you will receive an email with the name of the activity and a link to the Five College Online Waiver Administrative Log In
Select the "Five College Student, Faculty, and Staff" Log In
Select your college and enter your college user name and password
Once you have logged in, you will be directed to the Risk Management Waiver Database Administration page
Finding Your Activity and Your Activity's Roster
You can navigate to your activity by selecting your activity's college, activity type, and activity name with the filters at the top of the page.
This will bring up a list of all activity members who have signed a waiver for your activity.
You have the option to export the list as a CSV file using the Export button.
In the upper right hand corner of the page, you will also see a link for Reporting. By following this link, you can view and export an Activity Roster (list of students who have signed waivers for your activity) or an Activity Report (list of activities you manage with a waiver submission count listed for each).
You can also export both of these reports as a CSV file using the Export button.
If you have any questions about online waivers or if you run into problems with the website, please feel free to contact Five College Risk Management. We are more than happy to help.